Titan Management Solutions

The answer

Catch-up bookkeeping in New York

New York bills small businesses off figures that are not profit. The LLC filing fee is a ladder keyed to prior-year gross income from New York sources, with no deduction for cost of goods sold, and the corporate minimum is keyed to receipts. A losing year still owes.

A firm quotes $1,500 to $3,500 to rebuild a year and takes three to eight weeks. Titan reads your bank and card statements and returns closed, tied-out books at a fixed public price. Your first month is closed free, so you can read it first.

Titan, for comparison

  • Up to 6 months behind$499
  • Up to 12 months behind$999
  • Up to 24 months behind$1,899
  • Your first month, closed and tied out$0
Close one month free

01 / Market rates

What a New York firm charges for cleanup.

Quotes for a business with roughly 50 to 300 transactions a month, starting from bank and card statements. Multi-state sales tax and a city filing push every row up.

1 to 3 months behind

Typical quote$300 – $500
Timeline3 – 8 weeks

4 to 6 months behind

Typical quote$500 – $1,500
Timeline3 – 8 weeks

Twelve months behind

Typical quote$1,500 – $3,500
Timeline3 – 8 weeks

Two years or more

Typical quote$3,500 – $10,000+
Timeline3 – 8 weeks

Firms in the New York, New Jersey and Connecticut market often quote catch-up work per month of backlog instead, commonly $300 to $600 a month, which lands a full year above the national range. The wait is the same three to eight weeks either way, because the constraint is a person reading pages.

02 / The New York calendar

Six dates, and what each one asks of your books.

Cadence rather than a single date, because a deadline that lands on a weekend or a holiday moves to the next business day. Confirm your own filing frequency with the Department of Taxation and Finance.

Mar 20, Jun 20, Sep 20, Dec 20

Sales tax return, quarterly filers

Taxable receipts for the quarter, which is a ledger figure and not a deposit total. A return is due even when the tax is zero

Mar 20

Annual sales tax return, Form ST-101

Available if you owed $3,000 or less of sales tax over the March-to-February year, which only closed books can tell you

Mar 15

LLC and LLP filing fee, Form IT-204-LL

Prior-year New York source gross income. The fee is a ladder keyed to that figure, and no extension of time is allowed

Mar 15

Franchise tax return, Form CT-3 or CT-3-S

New York receipts, which set the fixed dollar minimum tax whether or not the year was profitable

Every two years, your formation month

Biennial statement to the Department of State

Address and officer detail, not figures. The fee is $9 and the filing is easy to forget

Apr 30, Jul 31, Oct 31, Jan 31

Withholding and wage reporting, Form NYS-45

Wage and withholding detail per employee per quarter

Sources: the New York State Department of Taxation and Finance sales tax, IT-204-LL, CT-3 and NYS-45 pages and the Department of State biennial statement page, as published for 2026. Sales tax quarters run March to May, June to August, September to November and December to February. Deadlines change, and your preparer confirms which apply to your entity.

03 / The fee ladder

Priced on gross income, not on profit.

Every LLC and LLP with New York source income climbs this ladder once a year. The rung is set by gross income from New York sources for the year before the fee is due, and cost of goods sold is not deducted on the way up.

New York source gross income up to $100,000

$25

Over $100,000 to $250,000

$50

Over $250,000 to $500,000

$175

Over $500,000 to $1,000,000

$500

Over $1,000,000 to $5,000,000

$1,500

The ladder continues to

$4,500

Fee table as published by the Department of Taxation and Finance for the current form year. A reseller reading gross rather than net is the classic overpayment, and an owner who guesses low is the classic underpayment. Both are answered by one closed year where the sales line traces to the statement it came from.

04 / The city on top

New York City taxes the same books again.

A business operating in the five boroughs files at the city level as well as the state level, off the same ledger. An unincorporated business pays the Unincorporated Business Tax; a corporation, an S corporation included, pays the Business Corporation Tax instead. The small-liability credit means the question is whether you cross a line, not whether you file.

Unincorporated Business Tax rate on income allocated to the city

4%

UBT liability fully erased by the small-liability credit at or below

$3,400

Partial credit phases out between $3,401 and

$5,400

Business Corporation Tax minimum, city receipts up to $100,000

$25

Same minimum, city receipts over $1,000,000 to $5,000,000

$1,500

Rates and credit thresholds as published by the New York City Department of Finance. A sole proprietor who pays the Unincorporated Business Tax may also claim a credit against personal income tax for part of it, which is one more reason the city figure has to be a real number rather than an estimate. Your CPA confirms which city tax your entity owes.

05 / Titan's price

Public, fixed, and payable on this page.

Catch-Up 6

Up to 6 months behind

83.17 per month closed

$499

Buy

Catch-Up 12

Up to 12 months behind

83.25 per month closed

$999

Buy

Catch-Up 24

Up to 24 months behind

79.13 per month closed

$1,899

Buy

Close one month free before you buy anything. Drop one statement and read the closed month, tied out to the ending balance your bank printed.

06 / Questions

The rest of what New York owners ask.

How much does catch-up bookkeeping cost in New York?
Firms in the New York market commonly quote $300 to $600 per month of backlog, so a year runs $3,600 to $7,200, after a discovery call and three to eight weeks of waiting. Titan charges $999 for up to 12 months, which is $83.25 per month closed.
Why does the LLC filing fee use gross income instead of profit?
Because the statute says gross, with no deduction for cost of goods sold. A reseller with $600,000 of sales and $60,000 of profit sits on the gross rung, not the profit rung. Guessing costs money in both directions.
Can I get an extension on the IT-204-LL?
No. New York allows no extension of time for either filing the form or paying the fee, which is why a March deadline and an unclosed prior year is the worst combination on this page.
My business lost money last year. Do I still owe anything?
Probably yes. The LLC filing fee is keyed to gross income and the corporate fixed dollar minimum is keyed to New York receipts, so neither one asks whether you were profitable. A closed year tells you the amount.
I am in Brooklyn. Does the city tax apply to me?
All five boroughs are the city. An unincorporated business carrying on a trade or profession there is in scope for the Unincorporated Business Tax, and a corporation is in scope for the Business Corporation Tax. Passive rental of your own property is treated differently.
Do you file the sales tax return or the IT-204-LL?
No. We do not file anything, anywhere. We produce closed books, the reports, the full ledger and a preparer-importable handoff. Your CPA prepares and signs what gets filed.
Do you work with New York banks and credit unions?
Any US bank or card issuer, as a PDF or CSV export. Chase, Citi, M&T, KeyBank, Dime, Amalgamated, the regionals and the credit unions all export statements we can read.
What if I am two years behind?
Catch-Up 24 covers up to 24 months at $1,899. If your opening balance points at activity older than the statements you sent, we say so before you pay and price the extra months at the same public rate.

Read one month of your own books first.

One statement, one closed month, tied out to the figure your bank printed. No call, no card, no bank connection.

Close one month free

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