The answer
Catch-up bookkeeping in Florida
Florida has no personal income tax, which is why the date that catches owners is May 1. Miss the annual report and the late fee is a flat $400 that the state has no power to waive. Miss it entirely and the entity is dissolved in September.
A firm quotes $1,500 to $3,500 to rebuild a year and takes three to eight weeks. Titan reads your bank and card statements and returns closed, tied-out books at a fixed public price. Your first month is closed free, so you can read it first.
Titan, for comparison
- Up to 6 months behind$499
- Up to 12 months behind$999
- Up to 24 months behind$1,899
- Your first month, closed and tied out$0
01 / Market rates
What a Florida firm charges for cleanup.
Quotes for a business with roughly 50 to 300 transactions a month, starting from bank and card statements. Sales tax reconstruction across multiple locations pushes every row up.
How far behind
Typical quote
Timeline
1 to 3 months behind
$300 – $500
3 – 8 weeks
1 to 3 months behind
4 to 6 months behind
$500 – $1,500
3 – 8 weeks
4 to 6 months behind
Twelve months behind
$1,500 – $3,500
3 – 8 weeks
Twelve months behind
Two years or more
$3,500 – $10,000+
3 – 8 weeks
Two years or more
Miami, Tampa and Orlando quotes sit in the upper half of each range. Rates in the smaller markets run lower, and the wait is the same three to eight weeks either way, because the constraint is a person reading pages.
02 / The Florida calendar
Six dates, and what each one asks of your books.
Cadence rather than a single date, because a deadline that lands on a weekend or a holiday moves to the next business day, and the electronic rules run a day ahead of the paper ones. Confirm your own filing frequency with the Department of Revenue.
When
What is due
What it needs from the books
May 1
Annual report to the Division of Corporations
Officer, address and registered agent detail. Filing one day late costs a flat $400, and the state has no power to waive it
May 1
Annual report to the Division of Corporations
Officer, address and registered agent detail. Filing one day late costs a flat $400, and the state has no power to waive it
The 20th, monthly or quarterly
Sales and use tax return, Form DR-15
Taxable sales for the period, which is a ledger figure and not a deposit total. A return is due even when the tax is zero
The 20th, monthly or quarterly
Sales and use tax return, Form DR-15
Taxable sales for the period, which is a ledger figure and not a deposit total. A return is due even when the tax is zero
May 1 for calendar-year filers
Corporate income and franchise return, Form F-1120
Florida net income, which starts from the federal return. Due the first day of the fifth month after your year end
May 1 for calendar-year filers
Corporate income and franchise return, Form F-1120
Florida net income, which starts from the federal return. Due the first day of the fifth month after your year end
Apr 30, Jul 31, Oct 31, Jan 31
Reemployment tax return, Form RT-6
Wage detail per employee per quarter, filed even when wages were zero
Apr 30, Jul 31, Oct 31, Jan 31
Reemployment tax return, Form RT-6
Wage detail per employee per quarter, filed even when wages were zero
Fourth Friday in September
Administrative dissolution, if the annual report never arrives
Nothing. That is the point. The entity is dissolved and reinstatement costs more than the report did
Fourth Friday in September
Administrative dissolution, if the annual report never arrives
Nothing. That is the point. The entity is dissolved and reinstatement costs more than the report did
Mar 15 or Apr 15, federal
Form 1065, 1120-S or 1120
A P&L and a balance sheet for the year. The F-1120 reads from the same return
Mar 15 or Apr 15, federal
Form 1065, 1120-S or 1120
A P&L and a balance sheet for the year. The F-1120 reads from the same return
Sources: the Florida Division of Corporations annual report pages and the Department of Revenue sales tax, corporate tax and reemployment tax pages, as published for 2026. Deadlines change. Your preparer confirms which apply to your entity.
03 / The May 1 report
A $400 fee with no appeal.
Most late penalties can be argued down. This one cannot: the statute that allowed the Division to waive it was repealed, so the fee is nearly three times the LLC report fee itself and lands the moment May 1 passes.
Annual report, LLC, filed by May 1
$138.75
Annual report, profit corporation, filed by May 1
$150.00
Late fee for filing after May 1
$400.00
Late fee the state can waive or abate
None
Not-for-profit corporations, late fee
Exempt
Never filed
Dissolved in September
Fees as published by the Division of Corporations for the 2026 cycle. An entity that misses the cutoff is administratively dissolved on the fourth Friday in September, and coming back means the $400 plus every delinquent report fee plus a reinstatement fee. Books are not what Sunbiz asks for, but they are what the back tax returns behind a reinstatement need.
04 / Your ledger picks your band
Sales tax frequency follows what you collected.
The Department of Revenue assigns monthly, quarterly, semiannual or annual filing from the tax you collected over a year. An owner without books cannot say which band they are in, or prove the allowance they claimed was earned.
More than $1,000 of tax a year
Monthly
$501 to $1,000 of tax a year
Quarterly
$101 to $500 of tax a year
Semiannual
$100 or less of tax a year
Annual
Electronic filing and payment becomes mandatory at
$5,000
Collection allowance, filed and paid on time, electronically
2.5%
The collection allowance is 2.5% of the first $1,200 of tax due per location, capped at $30, and only for a return filed and paid electronically and on time. The late penalty runs the other way: 10% of the tax owed, minimum $50, charged even on a period where no tax was due. Both are ledger arithmetic, which is why a missing year of books turns into a bill.
05 / Titan's price
Public, fixed, and payable on this page.
Close one month free before you buy anything. Drop one statement and read the closed month, tied out to the ending balance your bank printed.
06 / Questions
The rest of what Florida owners ask.
- How much does catch-up bookkeeping cost in Florida?
- A bookkeeper or firm charges $300 to $500 for one to three months behind and $1,500 to $3,500 for a full year, quoted after a discovery call and delivered in three to eight weeks. Titan charges $999 for up to 12 months, which is $83.25 per month closed.
- I am behind on my books but I filed my annual report. Am I fine?
- For Sunbiz, yes. The annual report asks for addresses and officers, not figures. The filings that need real numbers are the DR-15 sales tax return, the F-1120 if your entity owes it, and RT-6 if you have employees.
- There is no state income tax in Florida. Why do I need closed books?
- Because three obligations do not care. Sales tax is due on the 20th, reemployment tax is due quarterly, and a lender or a buyer asks for statements. Florida removes one filing and keeps the rest.
- Does my single-member LLC owe Florida corporate income tax?
- Generally no. A disregarded single-member LLC does not file its own F-1120 unless it is owned by a corporation. An LLC taxed as a corporation does file. Your CPA confirms which describes you.
- Can you rebuild what I collected in sales tax?
- We book sales tax collected as a liability and show every Department of Revenue payment against it, so the balance at any date is readable and traceable to a statement line. Preparing the DR-15 itself is not something we do.
- Do you file anything with Sunbiz or the Department of Revenue?
- No. We do not file anything, anywhere. We produce closed books, the reports, the full ledger and a preparer-importable handoff. Your CPA prepares and signs what gets filed.
- Do you work with Florida banks and credit unions?
- Any US bank or card issuer, as a PDF or CSV export. Truist, Chase, Bank of America, Wells Fargo, City National, Seacoast, the regionals and the credit unions all export statements we can read.
- What if I am two years behind and already dissolved?
- Catch-Up 24 covers up to 24 months at $1,899, and closed books are what a reinstatement and the back returns need. Reinstatement itself is a filing, so that part is your registered agent or your CPA.
Read one month of your own books first.
One statement, one closed month, tied out to the figure your bank printed. No call, no card, no bank connection.
Read next
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Catch-up bookkeeping in Texas
The May 15 franchise report, the no-tax-due threshold, and a year of deposits taken apart.
Catch-up bookkeeping in New York
The LLC fee ladder keyed to gross income, the March 15 date with no extension, and the city layer on top.